[Detailed settings] Window

The [Detailed settings] window appears when you click the [Detailed settings] button on the [Add new profile] window or the [Edit profiles] window. The scan settings can be specified more in detail.

This section explains the setting items which are available when a local folder or network folder is the save destination for scanned images. One of the local folders is a folder that is synchronized with a cloud service.

ATTENTION
  • You cannot scan documents with the ScanSnap while the [Detailed settings] window is displayed.

Detailed settings
Detailed settings
Document type

When [Automatically detects the document type as "Documents", "Business Cards", "Receipts", or "Photos" and scans the document with the appropriate scan settings] is selected for [Document type detection] in the [Add new profile] window or the [Edit profiles] window, you can select a document type. You can specify the scan settings for each document type.

When a document type is specified in the [Add new profile] window or the [Edit profiles] window, the specified document type is displayed.

Document type

A document type is displayed, which is selected in [Document type detection] in the [Add new profile] window or the [Edit profiles] window.

Scan settings tabs (1)

Select a tab to modify the following scan settings.

[OK] button

Applies the configured settings and closes the window.

[Cancel] button

Cancels the configured settings and closes the window.

Title

In the [Title] tab, you can specify a title format for content data records.

Title format

Select items to be specified in titles.

When the document type is [Photos], only [Use scanned date] and [Customize file names] are displayed.

ATTENTION
  • For Windows, if the items or character strings that are to be extracted for a title contain the following symbols in their values, those symbols are replaced with "_" when they are used as the file name of an image.

    \/:?*"<>|

Title is generated automatically
  • When the document type is [Documents]

    Extracts the title and date from the document, and specifies the content data record title automatically.

  • When the document type is [Business Cards] or [Receipts]

    Extracts information from the document for the items specified in the [Title options] window, and specifies the content data record title automatically.

    [Use scanned date instead] checkbox

    Appears when the document type is [Documents].

    Select this checkbox to always use the date when a document is scanned for the title.

    [Option] button

    Appears when the document type is [Business Cards] or [Receipts].

    The [Title options] Window appears.

Use scanned date

Specifies the date when a document is scanned as the title.

The date format can be specified in [Date format].

Customize file names

Specifies the character string you entered in the input field as the title.

Date format

This option is available when [Title is generated automatically] or [Use scanned date] is specified.

A date format which can be selected is different depending on the use of a scanned date for a title.

  • When you select [Title is generated automatically]

    • yyyyMMdd

    • yyyy-MM-dd

    • yyyy_MM_dd

  • When you use scanned date for a title

    • yyyyMMdd

    • yyyy-MM-dd

    • yyyy_MM_dd

    • yyyyMMddHHmmss

    • yyyy-MM-dd-HH-mm-ss

    • yyyy_MM_dd_HH_mm_ss

Language of document
Language of business card
Location/Region of receipt (Language)

Appears when the document type is either [Documents], [Business Cards] or [Receipts], and the item name differs depending on the document type setting.

Set the language of a document that the character string is extracted from. When [Automatic] is selected, the character string is extracted from the document in a language specified for the locale (information of the country and region) of your computer.

When documents are scanned with the ScanSnap, the specified language is used in the following processes:

  • Detecting a document type

  • Extracting a title

  • Extracting a summary of three lines

    When the document type is [Documents], and an option other than [Title is generated automatically] is selected, a summary of three lines is also extracted.

  • Extracting meta information

  • Creating a Searchable PDF file

HINT
  • When [Do not recognize text] is selected, the content data record created from a document that you scanned is imported to ScanSnap Home under the following conditions:

    • When the document type is [Documents], searchable PDF files are not created nor is the title or the summary consisting of three lines extracted

    • When the document type is [Business Cards], information on the business card is not extracted

    • When the document type is [Receipts], information on the receipt is not extracted

    After content data records are imported to ScanSnap Home, text recognition can be performed again if necessary.

    For details, refer to Converting Content Data Records into Searchable Ones.

Example

An example of the title specified in accordance with the title settings is displayed.

File name

In the [File name] tab, select a file name format for saving a scanned image as a file if you do not want the scanned image to be managed in ScanSnap Home.

File naming method

Select items to specify a file name.

When the document type is [Photos], only [Use scanned date] and [Customize file names] are displayed.

ATTENTION
  • For Windows, if the items or character strings that are to be extracted for a file name contain the following symbols in their values, those symbols are replaced with "_" when they are extracted for the file name of an image.

    \/:?*"<>|

Generate a file name automatically
  • When the document type is [Documents]

    Extracts the title and date from the document, and specifies a file name for a scanned image automatically.

  • When the document type is [Business Cards] or [Receipts]

    Extracts information from the document for the items specified in the [File name option] window, and specifies a file name for the scanned image automatically.

    [Use scanned date instead] checkbox

    Appears when the document type is [Documents].

    Select this checkbox to always use the date when a document is scanned for a file name.

    [Option] button

    Appears when the document type is [Business Cards] or [Receipts].

    The [File name option] Window appears.

Use scanned date

Specifies the date when a document is scanned as a file name.

The date format can be specified in [Date format].

Customize file names

Specifies the character string you entered in the input field as a file name.

Date format

This option is available when [Generate a file name automatically] or [Use scanned date] is specified.

A date format which can be selected is different depending on the use of a scanned date for a file name.

  • When you select [Generate a file name automatically]

    • yyyyMMdd

    • yyyy-MM-dd

    • yyyy_MM_dd

  • When you use scanned date for a file name

    • yyyyMMdd

    • yyyy-MM-dd

    • yyyy_MM_dd

    • yyyyMMddHHmmss

    • yyyy-MM-dd-HH-mm-ss

    • yyyy_MM_dd_HH_mm_ss

Language of document
Language of business card
Location/Region of receipt (Language)

Appears when the document type is either [Documents], [Business Cards] or [Receipts], and the item name differs depending on the document type setting.

Set the language of a document that the character string is extracted from. When [Automatic] is selected, the character string is extracted from the document in a language specified for the locale (information of the country and region) of your computer.

When documents are scanned with the ScanSnap, the specified language is used in the following processes:

  • Detecting a document type

  • Extracting a file name

  • Creating a Searchable PDF file

Example

An example of the file name specified in accordance with the file name settings is displayed.

File format

In the [File format] tab, you can specify a file format for scanned images.

File format

Displays the file format of a scanned image.

The following settings are available.

  • PDF (*.pdf)

    Saves a scanned image in a PDF format (*.pdf).

  • JPEG (*.jpg)

    Saves a scanned image in a JPEG format (*.jpg).

    When multiple documents are scanned, multiple scanned images in a JPEG format are saved as a single multi-page image.

[Option] button

The [PDF file option] Window appears.

[Convert to Searchable PDF] checkbox
Windows

Appears when a profile in which a save destination for scanned images is set to [PC (Manage in ScanSnap Home)] or [PC (Scan to file)] is used and document type is [Documents].

If this checkbox is selected, text on the image is recognized in the language that is specified for [Language of document] in the [Title] tab or the [File name] tab, and a searchable PDF file is created.

Mac OS

Appears when a profile in which a save destination for scanned images is set to [Mac (Manage in ScanSnap Home)] or [Mac (Scan to file)] is used and document type is [Documents].

If this checkbox is selected, text on the image is recognized in the language that is specified for [Language of document] in the [Title] tab or the [File name] tab, and a searchable PDF file is created.

 

Scan

In the [Scan] tab, you can specify the image quality and color of the scanned images.

Color mode

Select a color mode for scanned images.

  • Automatic

    Automatically detects the color of each document and scans in color, gray, or black and white.

  • Color

    Always saves the scanned image in color.

  • Gray

    Always saves the scanned image in gray.

  • B & W

    Always saves the scanned image in black and white.

    Suitable for scanning black and white documents that only contain text.

Scanning side

Select a scanning side for documents.

Displays the selected scanning side.

  • Duplex

    Scans both sides of a document.

    When a document type is "Business Cards", scan the front side and then the back side of a business card to make the scanned images of both sides of the business card into a single content data record.

    When a document type is "Documents", "Receipts", or "Photos", [Duplex] cannot be selected.

  • Simplex

    Scans only one side of a document.

Image quality

Select an image quality level (resolution) for scanned images.

  • Automatic

    Scans documents at an optimal resolution according to the paper size of the documents.

    The image quality is determined based on the length of the short side of the document.

    • When the short side is longer than 115 mm: Better

    • When the short side is 115 mm or shorter: Best

  • Normal

    A scan is performed at a resolution of 150 dpi when [Color mode setting] is set to [Color] or [Gray], and 300 dpi when it is set to black and white.

  • Better

    A scan is performed at a resolution of 200 dpi when [Color mode setting] is set to [Color] or [Gray], and 400 dpi when it is set to black and white.

  • Best

    A scan is performed at a resolution of 300 dpi when [Color mode setting] is set to [Color] or [Gray], and 600 dpi when it is set to black and white.

  • Excellent

    A scan is performed at a resolution of 600 dpi when [Color mode setting] is set to [Color] or [Gray], and 1200 dpi when it is set to black and white.

    Selecting [Excellent] may slow down the speed of scanning documents depending on your system environment.

Rotation

Select which way to rotate the image to correct the image orientation.

  • Do not rotate

    Does not rotate the image.

  • Automatic

    Automatically rotates the image when you scan a document sideways or upside down.

    Since this option determines the page orientation based on the character strings printed on the document, select an option other than [Automatic] when scanning the following documents.

    • Documents with many extremely large or small characters

    • Documents on which pitches between lines or characters are extremely narrow, or characters are overlapped

    • Documents with many characters contacting underlines or borders

    • Documents with many photographs or figures and few characters

    • Documents with characters on an unevenly colored background such as shaded characters.

    • Documents with many decorated characters such as embossed or outlined characters

    • Documents with characters on a patterned background such as characters overlapping illustrations or diagrams

    • Documents with characters printed in various directions such as drawings

    • Documents written using only capital letters

    • Documents with handwritten characters

    • Skewed documents

    • Documents with complex layouts

    • Documents with a large amount of image noise

    • Documents with faint characters

    • Documents with faded characters

  • Rotate 90° CW/Rotate 180°/Rotate 90° CCW

    Rotates the image to the specified angle.

    When [Duplex] is selected for [Scanning side], you can specify which way to rotate the front and back scanned images of a document respectively.

    Rotation

    How images are rotated

    Rotate 90° CW (vertical bound)

    Front: Rotate 90° CW

    Back: Rotate 90° CCW

    Rotate 90° CW (horizontal bound)

    Both sides: Rotate 90° CW

    Rotate 90° CW

    Rotate 90° CW

    Rotate 180° (vertical bound)

    Both sides: Rotate 180°

    Rotate 180° (horizontal bound)

    Front: Rotate 180°

    Back: Do not rotate

    Rotate 180°

    Rotate 180°

    Rotate 90° CCW (vertical bound)

    Front: Rotate 90° CCW

    Back: Rotate 90° CW

    Rotate 90° CCW (horizontal bound)

    Both sides: Rotate 90° CCW

    Rotate 90° CCW

    Rotate 90° CCW

[Blank page removal] checkbox

Select this checkbox to remove blank pages from the scanned images automatically.

For example, when you scan both sides of a document which has contents on only one side, only the image on the side with contents will be saved because this option removes blank pages (the other side).

If all scanned images are recognized as blank pages, no image will be saved.

[Option] button

The [Scanning options] Window appears.

File size

In the [File size] tab, you can specify a compression rate for the file size of scanned images.

Compression rate

Select a compression rate for the file size of scanned images.

The compression rate can be selected when the [Color mode] of the image is either [Color] or [Gray].