[Add new profile] Window

The [Add new profile] window of ScanSnap Home is the window in which you can add a new profile to the profile list. Configure the settings for a profile according to the documents to be scanned or the intended usages for the content data records created from documents that you scanned.

You can easily create a profile by selecting a template profile which is the closest to your intended usage.

This section explains the setting items which are available when you select a template profile that is set to save scanned images to a local folder or network folder. One of the local folders is a folder that is synchronized with a cloud service.

ATTENTION
  • You cannot scan documents with the ScanSnap while the [Add new profile] window is displayed.

Windows

[Add new profile] Window
[Add new profile] Window
[Add new profile] Window
Template (1)

The template profiles are displayed in a list.

Selecting a template profile changes the settings for the profile.

For details about examples of intended usages and the operation for template profiles, refer to Usages.

For details about examples of intended usages and the operation for template profiles, refer to Usages.

For details about examples of intended usages and the operation for template profiles, refer to Usages.

For details about examples of intended usages and the operation for template profiles, refer to Usages.

For details about examples of intended usages and the operation for template profiles, refer to Usages.

For details about examples of intended usages and the operation for template profiles, refer to Usages.

Profile name
Icon (2)

Displays the profile icon of the selected template profile.

In the [Icon selection] window that appears when you click an icon, you can change the icon to the icon that you select.

Profile name (3)

A profile name is displayed here. To change the profile name, click the profile name.

If you do not change the profile name, the profile name is automatically generated according to the changes to [Document type detection] and [Save to]. If an application is set for [Send to] in the selected template profile, a profile name is not created automatically.

Description (4)

Displays the description of the selected template profile. Click the description to modify it.

Document type detection

Used to set whether to automatically detect the type of scanned document according to each document to be scanned or fix the type of the scanned document.

The following types of scanned documents can be set.

  • Automatically detects the document type as "Documents", "Business Cards", "Receipts", or "Photos" and scans the document with the appropriate scan settings

  • All sheets will be scanned as documents

  • All sheets will be scanned as business cards

  • All sheets will be scanned as receipts

  • All sheets will be scanned as photos

Scan settings
Tab (5)

When [Automatically detects the document type as "Documents", "Business Cards", "Receipts", or "Photos" and scans the document with the appropriate scan settings] is selected for [Document type detection], a tab for a document type can be selected. By switching tabs, you can specify the scan settings for each document type.

The items that can be changed in the scan settings are as follows:

  • Color mode

  • Scanning side

  • Image quality

  • Title or File name

  • Detailed settings

HINT
  • The items in the scan settings vary depending on the document type.

Color mode

Displays the selected color setting.

The following settings are available.

  • Automatic

    Automatically detects the color of each document and scans in color, gray, or black and white.

  • Color

    Always saves the scanned image in color.

  • Gray

    Always saves the scanned image in gray.

  • B & W

    Always saves the scanned image in black and white.

    Suitable for scanning black and white documents that only contain text.

Scanning side

Displays the selected scanning side.

The following settings are available.

  • Duplex

    Scans both sides of a document.

    When a document type is "Business Cards", scan the front side and then the back side of a business card to make the scanned images of both sides of the business card into a single content data record.

    When a document type is "Documents", "Receipts", or "Photos", [Duplex] cannot be selected.

  • Simplex

    Scans only one side of a document.

Image quality

Displays the selected image quality (resolution).

Scanning speeds vary depending on the image quality.

For details, refer to Specifications of the ScanSnap.

The following settings are available.

  • Automatic

    Scans documents at an optimal resolution according to the paper size of the documents.

    The image quality is determined based on the length of the short side of the document.

    • When the short side is longer than 115 mm: Better

    • When the short side is 115 mm or shorter: Best

  • Normal

    A scan is performed at a resolution of 150 dpi when [Color mode setting] is set to color or gray, and 300 dpi when it is set to black and white.

  • Better

    A scan is performed at a resolution of 200 dpi when [Color mode setting] is set to color or gray, and 400 dpi when it is set to black and white.

  • Best

    A scan is performed at a resolution of 300 dpi when [Color mode setting] is set to color or gray, and 600 dpi when it is set to black and white.

  • Excellent

    A scan is performed at a resolution of 600 dpi when [Color mode setting] is set to color or gray, and 1200 dpi when it is set to black and white.

    Selecting [Excellent] may slow down the speed of scanning documents depending on your system environment.

    If the automatic detection for document types is enabled with [Excellent] selected for the image quality level in the scan settings for one of the document types among the four ("Documents", "Business Cards", "Receipts" or "Photos"), the scanning speed slows down regardless of which document type it is.

File format

Displays the file format of a scanned image.

The following settings are available.

  • PDF (*.pdf)

    Saves a scanned image in a PDF format (*.pdf).

  • JPEG (*.jpg)

    Saves a scanned image in a JPEG format (*.jpg).

    When multiple documents are scanned, multiple scanned images in a JPEG format are saved as a single multi-page image.

[Option] button

Displays the [PDF file option] Window.

Title

This is displayed when [PC (Manage in ScanSnap Home)] is selected for [Type] in [Managing options].

Displays the format of the title that is set.

Click this to display the [Title] tab in the [Detailed settings] Window, and set the details of the title.

File name

This is displayed when [PC (Scan to file)] is selected for [Type] in [Managing options].

Displays the format of the file name that is set.

Click this to display the [File name] tab in the [Detailed settings] window, and set the details of the file name.

[Detailed settings] button

Click this button to display the [Detailed settings] window.

You can specify the details about the following scan settings in the [Detailed settings] window.

  • Title or File name

  • File format

  • Scan

  • File size

Feed

Displays the feeding method that is selected now.

The following settings are available.

  • Normal scan

    Scans documents which are loaded in the ADF paper chute (cover) on the ScanSnap at a time.

    Scanning is complete with a single scanning operation.

  • Continuous scan

    Scans documents continuously.

    Select this feeding method to scan a large amount of documents thicker than the amount that can be loaded in the ADF paper chute (cover) on the ScanSnap.

    HINT
    • Every time the scanning of documents that are loaded in the ADF paper chute (cover) on the ScanSnap is complete, you can change the feeding method.

      To scan the following types of documents, press the feed mode setting icon in the lower right of the screen for checking whether to continue a scan, and change the feed mode setting to [Manual scan].

      • Documents folded in half

      • Envelopes

      • Documents with sticky notes attached

      • Documents with multiple sheets overlapped such as transfer paper

      • Long page documents such as long receipts

      • Plastic cards

  • Manual scan

    Scans documents that are loaded one sheet at a time.

    Select this feeding method to scan documents that can be damaged quite easily such as photographs, documents with overlapped areas such as envelopes, or large documents (larger than A4/Letter size) folded in half.

[Option] button

Click this to display the [Feed option] Window.

You can specify the details about the feeding method for documents in the [Feed option] window.

Managing options
Type

Displays a save destination for scanned images.

The following settings are available.

  • PC (Manage in ScanSnap Home)

    Images and meta information created from the documents that you scanned are managed in ScanSnap Home.

    The content data records are displayed in the content data record list view on the main window.

  • PC (Scan to file)

    Images created from the documents that you scanned are saved as a file. Because these images are not managed in ScanSnap Home, these are not displayed in the content data record list view on the main window. To check a scanned image, open the folder specified for the save destination in File Explorer.

    Select the checkbox if you do not want to keep information of documents that you scanned with the ScanSnap in ScanSnap Home and if you want to use a scanned image in an application or in a service other than ScanSnap Home.

  • Cloud

    For the items that are displayed when [Cloud] is selected, refer to [Add new profile] Window (When Using ScanSnap Cloud).

Tag

This is displayed when [PC (Manage in ScanSnap Home)] is selected for [Type] in [Managing options].

Displays the tags that are set. Up to 10 tags can be set for one profile.

Setting tags enables you to sort and display content data records by tag with [Tag] in the folder list view on the main window.

  • To add a tag

    Enter a new tag in the input field that is displayed by clicking [Add a tag], and then press the [Enter] key on the keyboard.

    While you are entering a tag, a tag that is set for a profile or a tag that is set for a content data record may be displayed as a tag suggestion.

  • To delete a tag

    Click Delete Tag for a tag to be deleted.

Save to

Displays a path of the save destination where scanned images are to be saved.

Click the [Browse] button to change the save destination.

You can save scanned images in a cloud service by using a client application sync folder for the cloud service as the save destination.

Cloud services that you can establish a link with are as follows:

  • Dropbox

  • Google Drive

  • OneDrive

[Save scanned images with new file names after scanning] checkbox

This is displayed when [PC (Scan to file)] is selected for [Type] in [Managing options].

If this checkbox is selected, the window for specifying a save destination of an image file and a file name appears after scanning a document so that you can save the image with a file name of your choice.

However, if the either of following options are set for [Send to] in [Application], this checkbox is disabled.

  • Scan to Folder

  • An application added by a user that can be linked with business card data

Application
Send to

Displays the selected application.

The following settings are available.

  • None (Scan to file)

    You can save an image in a folder without starting up any application.

  • Show with ScanSnap Home

    Starts up ScanSnap Home so that you can check content data records created from the documents that you scanned.

    This is displayed when [PC (Manage in ScanSnap Home)] is selected for [Type] in [Managing options].

  • Show with File Explorer

    Starts up File Explorer so that you can check images created from the documents that you scanned.

    This is displayed when [PC (Scan to file)] is selected for [Type] in [Managing options].

  • Quick Menu

    You can select an application to perform a particular action in the Quick Menu which is displayed after scanning documents.

  • Scan to Folder

    You can save image files in a specified folder.

    Files can be shared if they are saved onto a network folder.

  • Send e-mail

    You can attach image files to an e-mail.

  • Scan to Print

    Scanned images can be printed with a printer.

  • Scan to Word

    You can convert an image that is in a PDF format into a Word file.

    This is displayed when ABBYY FineReader for ScanSnap is installed.

  • Scan to Excel

    You can convert an image that is in a PDF format into an Excel file.

    This is displayed when ABBYY FineReader for ScanSnap is installed.

  • Scan to PowerPoint(R)

    You can convert an image that is in a PDF format into a PowerPoint file.

    This is displayed when ABBYY FineReader for ScanSnap is installed.

  • Dropbox

    You can save image files in Dropbox.

  • Evernote

    You can save image files in Evernote.

  • Google Drive

    You can save image files in Google Drive.

  • OneDrive

    You can save image files in OneDrive.

  • Acrobat(R)

    Acrobat starts up, and the image created from the document that you scanned is displayed.

  • Acrobat(R) Reader(R)

    Acrobat Reader starts up, and the image created from the document that you scanned is displayed.

  • Power PDF

    Kofax Power PDF Standard or Nuance Power PDF Standard starts up, and the image created from the document that you scanned is displayed.

    Nuance Power PDF Standard starts up, and the image created from the document that you scanned is displayed.

  • Add or Remove

    An application of your choice can be added to or removed from the applications that you want to run.

[Set] button

Displays the setting window for the selected application.

When an application that does not have any setting item is selected, the [Set] button is disabled.

[Cancel] button

Close the window without adding profiles to the profile list.

[Add] button

Adds a profile to the profile list and synchronizes with the connected ScanSnap, and then closes the window.

Mac OS

[Add new profile] Window
[Add new profile] Window
[Add new profile] Window
Template (1)

The template profiles are displayed in a list.

Selecting a template profile changes the settings for the profile.

For details about examples of intended usages and the operation for template profiles, refer to Usages.

For details about examples of intended usages and the operation for template profiles, refer to Usages.

For details about examples of intended usages and the operation for template profiles, refer to Usages.

For details about examples of intended usages and the operation for template profiles, refer to Usages.

For details about examples of intended usages and the operation for template profiles, refer to Usages.

For details about examples of intended usages and the operation for template profiles, refer to Usages.

Profile name
Icon (2)

Displays the profile icon of the selected template profile.

In the [Icon selection] window that appears when you click an icon, you can change the icon to the icon that you select.

Profile name (3)

A profile name is displayed here. To change the profile name, click the profile name.

If you do not change the profile name, the profile name is automatically generated according to the changes to [Document type detection] and [Save to]. If an application is set for [Send to] in the selected template profile, a profile name is not created automatically.

Description (4)

Displays the description of the selected template profile. Click the description to modify it.

Document type detection

Used to set whether to automatically detect the type of scanned document according to each document to be scanned or fix the type of the scanned document.

The following types of scanned documents can be set.

  • Automatically detects the document type as "Documents", "Business Cards", "Receipts", or "Photos" and scans the document with the appropriate scan settings

  • All sheets will be scanned as documents

  • All sheets will be scanned as business cards

  • All sheets will be scanned as receipts

  • All sheets will be scanned as photos

Scan settings
Tab (5)

When [Automatically detects the document type as "Documents", "Business Cards", "Receipts", or "Photos" and scans the document with the appropriate scan settings] is selected for [Document type detection], a tab for a document type can be selected. By switching tabs, you can specify the scan settings for each document type.

The items that can be changed in the scan settings are as follows:

  • Color mode

  • Scanning side

  • Image quality

  • Title or File name

  • Detailed settings

HINT
  • The items in the scan settings vary depending on the document type.

Color mode

Displays the selected color setting.

The following settings are available.

  • Automatic

    Automatically detects the color of each document and scans in color, gray, or black and white.

  • Color

    Always saves the scanned image in color.

  • Gray

    Always saves the scanned image in gray.

  • B & W

    Always saves the scanned image in black and white.

    Suitable for scanning black and white documents that only contain text.

Scanning side

Displays the selected scanning side.

The following settings are available.

  • Duplex

    Scans both sides of a document.

    When a document type is "Business Cards", scan the front side and then the back side of a business card to make the scanned images of both sides of the business card into a single content data record.

    When a document type is "Documents", "Receipts", or "Photos", [Duplex] cannot be selected.

  • Simplex

    Scans only one side of a document.

Image quality

Displays the selected image quality (resolution).

Scanning speeds vary depending on the image quality.

For details, refer to Specifications of the ScanSnap.

The following settings are available.

  • Automatic

    Scans documents at an optimal resolution according to the paper size of the documents.

    The image quality is determined based on the length of the short side of the document.

    • When the short side is longer than 115 mm: Better

    • When the short side is 115 mm or shorter: Best

  • Normal

    A scan is performed at a resolution of 150 dpi when [Color mode setting] is set to color or gray, and 300 dpi when it is set to black and white.

  • Better

    A scan is performed at a resolution of 200 dpi when [Color mode setting] is set to color or gray, and 400 dpi when it is set to black and white.

  • Best

    A scan is performed at a resolution of 300 dpi when [Color mode setting] is set to color or gray, and 600 dpi when it is set to black and white.

  • Excellent

    A scan is performed at a resolution of 600 dpi when [Color mode setting] is set to color or gray, and 1200 dpi when it is set to black and white.

    Selecting [Excellent] may slow down the speed of scanning documents depending on your system environment.

    If the automatic detection for document types is enabled with [Excellent] selected for the image quality level in the scan settings for one of the document types among the four ("Documents", "Business Cards", "Receipts" or "Photos"), the scanning speed slows down regardless of which document type it is.

File format

Displays the file format of a scanned image.

The following settings are available.

  • PDF (*.pdf)

    Saves a scanned image in a PDF format (*.pdf).

  • JPEG (*.jpg)

    Saves a scanned image in a JPEG format (*.jpg).

    When multiple documents are scanned, multiple scanned images in a JPEG format are saved as a single multi-page image.

[Option] button

Displays the [PDF file option] Window.

Title

This is displayed when [Mac (Manage in ScanSnap Home)] is selected for [Type] in [Managing options].

Displays the format of the title that is set.

Click this to display the [Title] tab in the [Detailed settings] Window, and set the details of the title.

File name

This is displayed when [Mac (Scan to file)] is selected for [Type] in [Managing options].

Displays the format of the file name that is set.

Click this to display the [File name] tab in the [Detailed settings] window, and set the details of the file name.

[Detailed settings] button

Click this button to display the [Detailed settings] window.

You can specify the details about the following scan settings in the [Detailed settings] window.

  • Title or File name

  • File format

  • Scan

  • File size

Feed

Displays the feeding method that is selected now.

The following settings are available.

  • Normal scan

    Scans documents which are loaded in the ADF paper chute (cover) on the ScanSnap at a time.

    Scanning is complete with a single scanning operation.

  • Continuous scan

    Scans documents continuously.

    Select this feeding method to scan a large amount of documents thicker than the amount that can be loaded in the ADF paper chute (cover) on the ScanSnap.

    HINT
    • Every time the scanning of documents that are loaded in the ADF paper chute (cover) on the ScanSnap is complete, you can change the feeding method.

      To scan the following types of documents, press the feed mode setting icon in the lower right of the screen for checking whether to continue a scan, and change the feed mode setting to [Manual scan].

      • Documents folded in half

      • Envelopes

      • Documents with sticky notes attached

      • Documents with multiple sheets overlapped such as transfer paper

      • Long page documents such as long receipts

      • Plastic cards

  • Manual scan

    Scans documents that are loaded one sheet at a time.

    Select this feeding method to scan documents that can be damaged quite easily such as photographs, documents with overlapped areas such as envelopes, or large documents (larger than A4/Letter size) folded in half.

[Option] button

Click this to display the [Feed option] Window.

You can specify the details about the feeding method for documents in the [Feed option] window.

Managing options
Type

Displays a save destination for scanned images.

The following settings are available.

  • Mac (Manage in ScanSnap Home)

    Images and meta information created from the documents that you scanned are managed in ScanSnap Home.

    The content data records are displayed in the content data record list view on the main window.

  • Mac (Scan to file)

    Images created from the documents that you scanned are saved as a file. Because these images are not managed in ScanSnap Home, these are not displayed in the content data record list view on the main window. To check a scanned image, open the folder specified for the save destination in Finder.

    Select the checkbox if you do not want to keep information of documents that you scanned with the ScanSnap in ScanSnap Home and if you want to use a scanned image in an application or in a service other than ScanSnap Home.

  • Cloud

    For the items that are displayed when [Cloud] is selected, refer to [Add new profile] Window (When Using ScanSnap Cloud).

Tag

This is displayed when [Mac (Manage in ScanSnap Home)] is selected for [Type] in [Managing options].

Displays the tags that are set. Up to 10 tags can be set for one profile.

Setting tags enables you to sort and display content data records by tag with [Tag] in the folder list view on the main window.

  • To add a tag

    Enter a new tag in the input field that is displayed by clicking the [Add a tag] button, and then press the [Return] key on the keyboard.

    While you are entering a tag, a tag that is set for a profile or a tag that is set for a content data record may be displayed as a tag suggestion.

  • To delete a tag

    Click Delete Tag for a tag to be deleted.

Save to

Displays a path of the save destination where scanned images are to be saved.

Click the [Browse] button to change the save destination.

You can save scanned images in a cloud service by using a client application sync folder for the cloud service as the save destination.

Cloud services that you can establish a link with are as follows:

  • Dropbox

  • Google Drive

  • OneDrive

Application
Send to

Displays the selected application.

The following settings are available.

  • None (Scan to file)

    You can save an image in a folder without starting up any application.

  • Show with ScanSnap Home

    Starts up ScanSnap Home so that you can check content data records created from the documents that you scanned.

    This is displayed when [Mac (Manage in ScanSnap Home)] is selected for [Type] in [Managing options].

  • Show with Finder

    Starts up Finder so that you can check images created from the documents that you scanned are saved.

    This is displayed when [Mac (Scan to file)] is selected for [Type] in [Managing options].

  • Quick Menu

    You can select an application to perform a particular action in the Quick Menu which is displayed after scanning documents.

  • Scan to Folder

    You can save image files in a specified folder.

    Files can be shared if they are saved onto a network folder.

  • Send e-mail

    You can attach image files to an e-mail.

  • Scan to Print

    Scanned images can be printed with a printer.

  • Scan to Word

    You can convert an image that is in a PDF format into a Word file.

    This is displayed when ABBYY FineReader for ScanSnap is installed.

  • Scan to Excel

    You can convert an image that is in a PDF format into an Excel file.

    This is displayed when ABBYY FineReader for ScanSnap is installed.

  • Scan to PowerPoint(R)

    You can convert an image that is in a PDF format into a PowerPoint file.

    This is displayed when ABBYY FineReader for ScanSnap is installed.

  • Dropbox

    You can save image files in Dropbox.

  • Evernote

    You can save image files in Evernote.

  • Google Drive

    You can save image files in Google Drive.

  • OneDrive

    You can save image files in OneDrive.

  • Preview

    Preview starts up, and the image created from the document that you scanned is displayed.

  • Acrobat(R)

    Acrobat starts up, and the image created from the document that you scanned is displayed.

  • Acrobat(R) Reader(R)

    Acrobat Reader starts up, and the image created from the document that you scanned is displayed.

  • Power PDF

    Kofax Power PDF Standard for Mac or Nuance Power PDF Standard for Mac starts up, and the image created from the document that you scanned is displayed.

    Nuance PDF Converter for Mac starts up, and the image created from the document that you scanned is displayed.

  • PDF Converter

    Nuance PDF Converter for Mac starts up, and the image created from the document that you scanned is displayed.

  • Add or Remove

    An application of your choice can be added to or removed from the applications that you want to run.

[Set] button

Displays the setting window for the selected application.

When an application that does not have any setting item is selected, the [Set] button is disabled.

[Cancel] button

Close the window without adding profiles to the profile list.

[Add] button

Adds a profile to the profile list and synchronizes with the connected ScanSnap, and then closes the window.