Creating a Searchable PDF File

Text in the scanned image can be automatically recognized, and a searchable PDF file can be created.
ATTENTION

Up to 500 pages (one page per searchable PDF file) can be created per month. You can check the number of pages that have been created in the [ScanSnap Cloud - Account Settings] window.

To open the [ScanSnap Cloud - Account Settings] window, click [File] in the menu bar and then select [Account Settings]

  1. From the menu bar, click [Tool] → [Options].

    The ScanSnap Cloud settings window appears.

  2. Click the [Scan settings] tab.

    When the [Configure save destination for each document type] checkbox is selected, select the type of document for which a searchable PDF file is created.

  3. From the [File format] drop-down list, select [PDF] or [PDF (Create per page)].
  4. Click the [Details] button.

    Displays the [ScanSnap Cloud - PDF Options] window.

  5. Select the [Convert to Searchable PDF] checkbox.
  6. From the [Target language] drop-down list, select the language for text recognition.
  7. Click the [Close] button to close the PDF detailed settings window.
  8. Click the [OK] button.
  9. Check that the [Scan] button on the ScanSnap is lit in purple.
  10. Load the documents in the ADF paper chute (cover).

    Load the documents face-down and top-first with their back facing you. Adjust the number of documents so that they do not go beyond the reference marks and are kept within the side guides when they are loaded.

    Loading the Documents
    ATTENTION

    Do not leave more than 50 sheets (80 g/m2 or 20 lb) of ejected documents on the stacker.

  11. Adjust the side guides to the width of the documents.

    Hold each side guide in the middle to adjust them. Otherwise, the documents may be fed skewed.

    Adjusting the Side Guides
  12. Press the [Scan] button on the ScanSnap and scan the document.

    The [Scan] button flashes in blue while the scanned image is being sent to the ScanSnap Cloud service.

    When the scanned image has been sent, the [Scan] button lights up in purple again.

    A new scan history is added to the scan history list of the ScanSnap Cloud application by updating the list. For details about the scan history list, refer to Main Window.

    HINT

    When a scanned image is saved in a cloud storage service, a notification is sent to your computer.

  13. On a cloud storage service that supports the scanned document type, check the scanned image to make sure the document was scanned properly.

    Scanned images can also be checked in the preview area of the ScanSnap Cloud application.

    HINT

    If the scanned image is not saved in a specified cloud storage service, the document type for the scanned document may have been detected incorrectly. In such a case, the scanned image can be transferred to another cloud storage service. For details, refer to Transferring a Scanned Image to Another Cloud Storage Service.

    If it is difficult to do so, disable the detection of the document type and specify one cloud storage service. Scanned images will always be saved in the specified cloud storage service, regardless of the document type. For details, refer to ScanSnap Cloud Settings Window ([Scan settings] Tab).