Content Data Record View

The content data record view of the main window displays the image and meta information in the selected content data record. Meta information contains information for each document type and can be edited.

Meta information for the multiple content data records of the same document type can be edited all at once.

Windows

Content Data Record View
Meta information title (1)
View

The first page of a scanned image in a content data record that is selected in the main window is displayed if the file format of the image is PDF or JPEG.

By making the view area larger or smaller, you can enlarge or shrink the displayed image in a size that fits the view area.

When you double-click the image, the ScanSnap Home viewer or an associated application starts up.

Text Recognition with a Frame

This is available when the document type for a content data record is "Business Cards" or "Receipts".

You can perform text recognition by dragging the mouse pointer to mark the character string with a frame and by selecting an item of [Business card information] or [Receipt information].

When an image other than an image of the document that you scanned with the ScanSnap is displayed, the button is disabled.

Fit Page

Displays the entire image in a size that fits the view area.

Fit Width

Displays the image in a size that fits the width of the view area.

Basic information

Displays the basic information of the selected content data record such as the title, document type, and date and time when a scan was performed.

The editable items are as follows.

  • Document type

    Displays a list of document types when you edit meta information.

    ATTENTION
    • If the content data record that you want to change the document type of meets the following conditions, the document type can be changed in the same process as a rescanning process according to the settings for the profile that was used to scan documents.

      • The [Save the RAW data] checkbox in the [General] tab of the preferences window is selected for scanning documents

      • A profile that detects a document type automatically is used for scanning documents

      • It is within two weeks from the scanned date

      For example, if you change the document type for a multi-page content data record with [Documents] specified for the document type to [Business Cards], [Receipts], or [Photos], pages are split according to the import unit for each document type.

      For details, refer to Import Units for Documents That You Scanned with the ScanSnap.

    HINT
    • When a scanned image is saved in a password-protected PDF format, text cannot be recognized when the document type is changed. Therefore, meta information is displayed with no value.

  • Title

    If there are title suggestions available for a content data record, a list of title suggestions is displayed when you edit meta information.

Document information

Appears when the document type of a selected content data record is [Documents]. You can edit all items.

When multiple content data records with the document type of [Documents] are selected, you can change only [Document date] in one go.

Business card information

Appears when the document type of the selected content data record is [Business Cards]. You can edit all items.

When multiple content data records with the document type of [Business Cards] are selected, you can change only [Business card date] in one go.

Receipt information

Appears when the document type of the selected content data record is [Receipts]. You can edit all items.

When multiple content data records with the document type of [Receipts] are selected, you can change only [Receipt date] in one go.

Photo information

Appears when the document type of a selected content data record is [Photos]. You can edit all items.

When multiple content data records with the document type of [Photos] are selected, you can change only [Photo Date] in one go.

Tag

Displays the tags that are set in the selected content data record.

You can add a tag to or delete a tag from the content data record.

One content data record can have up to 100 tags.

Editing items (2)

Select a content data record in the content data record list view, and then click the input field to make the meta information items editable. Note that the meta information items which are displayed in gray are not editable.

Mac OS

Content Data Record View
Meta information title (1)
View

The first page of a scanned image in a content data record that is selected in the main window is displayed if the file format of the image is PDF or JPEG.

By making the view area larger or smaller, you can enlarge or shrink the displayed image in a size that fits the view area.

When you double-click the image, an associated application starts up.

Fit Page

Displays the entire image in a size that fits the view area.

Fit Width

Displays the image in a size that fits the width of the view area.

Basic information

Displays the basic information of the selected content data record such as the title, document type, and date and time when a scan was performed.

The editable items are as follows.

  • Document type

    Displays a list of document types when you edit meta information.

    ATTENTION
    • If the content data record that you want to change the document type of meets the following conditions, the document type can be changed in the same process as a rescanning process according to the settings for the profile that was used to scan documents.

      • The [Save the RAW data] checkbox in the [General] tab of the preferences window is selected for scanning documents

      • A profile that detects a document type automatically is used for scanning documents

      • It is within two weeks from the scanned date

      For example, if you change the document type for a multi-page content data record with [Documents] specified for the document type to [Business Cards], [Receipts], or [Photos], pages are split according to the import unit for each document type.

      For details, refer to Import Units for Documents That You Scanned with the ScanSnap.

    HINT
    • When a scanned image is saved in a password-protected PDF format, text cannot be recognized when the document type is changed. Therefore, meta information is displayed with no value.

  • Title

    If there are title suggestions available for a content data record, a list of title suggestions is displayed when you edit meta information.

Document information

Appears when the document type of a selected content data record is [Documents]. You can edit all items.

When multiple content data records with the document type of [Documents] are selected, you can change only [Document date] in one go.

Business card information

Appears when the document type of the selected content data record is [Business Cards]. You can edit all items.

When multiple content data records with the document type of [Business Cards] are selected, you can change only [Business card date] in one go.

Receipt information

Appears when the document type of the selected content data record is [Receipts]. You can edit all items.

When multiple content data records with the document type of [Receipts] are selected, you can change only [Receipt date] in one go.

Photo information

Appears when the document type of a selected content data record is [Photos]. You can edit all items.

When multiple content data records with the document type of [Photos] are selected, you can change only [Photo Date] in one go.

Tag

Displays the tags that are set in the selected content data record.

You can add a tag to or delete a tag from the content data record.

One content data record can have up to 100 tags.

Editing items (2)

Select a content data record in the content data record list view, and then click the input field to make the meta information items editable. Note that the meta information items which are displayed in gray are not editable.