Managing Medical Documents

Scan the documents that are issued by hospitals or the medicine information and save them as PDF files. You can manage the information of when, where, and how you received medical care or what medicine your are prescribed.

Overview Image

Overview Image

This section explains how to scan the documents of different widths and lengths such as documents or prescriptions that are issued by hospitals.

  1. Prepare documents to be scanned with the ScanSnap.

    Prepare the documents that are issued by hospitals.

  2. Open the ADF paper chute (cover) of the ScanSnap to turn the power on. Open the feed guide of the ScanSnap to turn the power on.

    Opening the ADF Paper Chute (Cover)

    Opening the ADF Paper Chute (Cover)

    Opening the ADF Paper Chute (Cover)

  3. Open the ADF paper chute (cover) of the ScanSnap to turn the power on. Open the feed guide of the ScanSnap to turn the power on.

    Opening the Feed Guide

    Opening the Feed Guide

    HINT
    • If you want the documents to be ejected from the front of the ScanSnap or when there is not enough space where the documents exit the ScanSnap, open the output guide.

      Opening the Output Guide
      Opening the Output Guide
    • How the documents are ejected differs as below depending on whether the output guide is open or closed.

      • When the output guide is closed

        When the Output Guide Is Closed
        When the Output Guide Is Closed
      • When the output guide is open

        When the Output Guide Is Open
        When the Output Guide Is Open
  4. Press the [Scan] or [Stop] button on the ScanSnap to turn the power on.

    Pressing the Button

  5. Prepare a profile in ScanSnap Home.
    1. Click the [Scan] button in the upper left of the Main Window of ScanSnap Home to display the Scan Window.
      Windows

      If the main window is not already displayed, refer to To Display the Main Window.

      Mac OS

      If the main window is not already displayed, click the [ScanSnap Home] icon ScanSnap Home Icon in the application list that appears when you click Launchpad in the Dock.

       

    2. Click Profile Adding Icon to display the [Add new profile] Window.
    3. Select [Healthcare] from the template list on the left side of the window.
      Windows

      By default, the images created from the document that you scanned are saved in the [Hospital] folder.

      If you change the save destination for scanned images to a new save destination, specify the new save destination in [Save to] under [Managing options].

      If necessary, change other scan settings.

      Mac OS

      By default, the images created from the document that you scanned are saved in the [ScanSnap Home] folder.

      If you change the save destination for scanned images to a new save destination, specify the new save destination in [Save to] under [Managing options].

      If necessary, change other scan settings.

       

    4. Click the [Add] button to add this profile to the profile list in the scan window.
  6. In the home screen on the touch panel, select the profile that you added in step 3 from the profile list.
  7. Check that the profile that you added in step 3 is selected in the profile list in the scan window.
  8. Scan documents with the ScanSnap.

    This section explains the procedure to load and scan the documents of different widths and lengths together.

    This section explains the procedure to load and scan the documents of different widths and lengths together.

    1. Place the Background Pad on the front side of the ScanSnap.

      Place the Background Pad so that it is in contact with the ScanSnap.

      Placing the Background Pad
    2. Place a document in the scan area of the ScanSnap.

      For details about the scan area, refer to Placing a Document.

      Placing a Document
    3. Press the [Scan] button to start scanning the document.

      To continue scanning, place the next document to be scanned and press the [Scan] button.

      ATTENTION
      • Do not cover the white sheets on the ScanSnap with your hands or with something else while scanning a document. The color reproducibility of the scanned image will be affected.

      • Do not shake the table or desk when the ScanSnap is being used or move the document while it is being scanned. Doing so may distort the scanned image or blur the color.

      HINT
    4. Press the [Stop] button to finish scanning documents.
    5. Select a method to save scanned images in the [ScanSnap Home - Image scanning and file saving] window of ScanSnap Home.
      Windows

      Select [Crop and save flat document images as-is] and then click the [Save this image] button.

      Mac OS

      Select [Flat] and then click the [Save this image] button.

       

      HINT
    6. Pull out the extension and the stacker on the ADF paper chute (cover).

      Pulling Out the Extension

    7. Pull the stacker towards you.

      Pulling the Stacker towards You

    8. Pull out the extension.

      Pulling Out the Extension

    9. Align the leading edge with the center of the documents.

      Straightening the Documents

    10. Load the documents in the center of ADF paper chute (cover).

      Load all documents over one another above the pick roller (center). Documents that are not loaded above the pick roller cannot be fed.

      Loading the Documents

      Loading the Documents

      Loading the Documents

      ATTENTION
      • Also, adjust the side guides to the widest document in the batch. Load the other documents so that they can be scanned straight. If the documents are skewed during scanning, the following problems may occur:

        • Part of the scanned image appears missing

        • Slant lines appear in the scanned image

        • The size of the scanned image differs from the document size

    11. Press the [Scan] button.
    12. Pull out the extension on the ADF paper chute (cover) and open the stacker.

      Opening the Stacker

    13. Align the leading edge with the center of the documents.

      Straightening the Documents

    14. Load the documents in the center of ADF paper chute (cover).

      Load all documents over one another above the pick roller (center). Documents that are not loaded above the pick roller cannot be fed.

      Loading the Documents

      Loading the Documents

      Loading the Documents

      ATTENTION
      • Also, adjust the side guides to the widest document in the batch. Load the other documents so that they can be scanned straight. If the documents are skewed during scanning, the following problems may occur:

        • Part of the scanned image appears missing

        • Slant lines appear in the scanned image

        • The size of the scanned image differs from the document size

    15. Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up.
      Make sure that the document is fed into the ScanSnap and is held firmly.

      Inserting a Document with the Scanning Side Facing Up

      Inserting a Document with the Scanning Side Facing Up

      HINT
      • When you perform a scan with the output guide closed, leave enough space at the back of the ScanSnap to allow the document to be completely ejected. In addition, when you scan a long page document, hold the document that you scanned with your hands to prevent them from falling off the base where the ScanSnap is placed on.

        Make sure that the area where the document exits the scanner is clear of any obstacles. Otherwise, a paper jam may occur.

        Holding a Long Page Document
        Holding a Long Page Document
    16. Press the [Scan] button.
    17. Press the [Scan/Stop] button to start scanning the document.

      To continue scanning, insert the next document to be scanned. When the document is inserted, scanning starts automatically.

    18. Press the [Scan/Stop] button to finish scanning documents.

When the folder that you specified for the save destination is selected in the folder list view in the main window of ScanSnap Home, the content data records created from the documents that you scanned are displayed in the content data record list view.