Scanning Manuals or Catalogs to Do Away with Them

Scan documents such as manuals or catalogs and save them as PDF files. You can digitize manuals and catalogs piled up at home to search for them for viewing anytime. Therefore, you can discard the originals without any worries.

Overview Image

This section explains how to remove staples from the saddle stitched manual, take the manual apart into pages, and scan the pages.

This section explains how to scan a manual bound like a book without having to pull each page out.

ATTENTION

Scanning copyrighted works, such as newspapers, magazines, and books, without permission from the right holder is banned by law, except when its intended use is within the individual or domestic range or equivalent ranges.
An image created from the document that you scanned can be used only for private use.

HINT

When the installation environment of the ScanSnap or the specification of the book encounters any of the following, use timed mode to scan a book.

For details, refer to Scanning Documents Using Timed Mode.
- Installation environment of the ScanSnap
  - The ScanSnap is installed under direct sunlight
  - The ScanSnap is installed under lighting that emits a lot of infrared rays such as incandescent lamps
  - The ScanSnap is under uneven lighting caused by some environmental factors such as the use of a spotlight
  - An object other than the book to be scanned is placed on the Background Pad
  - A device that emits infrared light such as a heater is placed near the ScanSnap
  - Movement of shadow such as a person appears on the Background Pad
- Book specifications
  
  Books such as comics and paperback books, which are smaller than A4 (210 × 297 mm)/Letter (8.5 × 11 in. (216 × 279.4 mm)) when opened in a double-page spread

Prepare documents to be scanned with the ScanSnap.
1. Open the middle pages of the manual and remove staples carefully.
2. Cut the manual that is in a double-page spread in the middle to take it apart into pages.
3. Put the pages on top of each other and align the pages in the same order as they are in the manual.
Prepare a book to be scanned with the ScanSnap.
Open the ADF paper chute (cover) of the ScanSnap to turn the power on. Hold the right side of the ADF paper chute (cover) of the ScanSnap then open it or press the [Scan] button to turn it on. Open the feed guide of the ScanSnap to turn the power on.

Open the ADF paper chute (cover) fully so that the [Scan] button lights up in blue.

When the ADF paper chute (cover) is opened, the extension will rise automatically.
Open the ADF paper chute (cover) of the ScanSnap to turn the power on. Hold the right side of the ADF paper chute (cover) of the ScanSnap then open it or press the [Scan] button to turn it on. Open the feed guide of the ScanSnap to turn the power on.
HINT
- If you want the documents to be ejected from the front of the ScanSnap or when there is not enough space where the documents exit the ScanSnap, open the output guide.
- How the documents are ejected differs as below depending on whether the output guide is open or closed.
  
  When the output guide is closed
  
  When the output guide is open
Press the [Scan] button or [Stop] button on the ScanSnap to turn the power on.
Prepare a profile in ScanSnap Home.
1. Click the [Scan] button at the top of the Main Window of ScanSnap Home to display the Scan Window.
  
  Windows
  
  If the main window is not already displayed, refer to To Display the Main Window.
  
  Mac OS
  
  If the main window is not already displayed, click the [ScanSnap Home] icon in the application list that appears when you click Launchpad in the Dock.
2. Click to display the [Add new profile] Window.
3. Select [Manual and Catalog] from the template list.
  
  Windows
  By default, the images created from the document that you scanned are saved in the [Manual] folder.
  
  If you change the save destination for scanned images to a new save destination, specify the new save destination in [Save to] under [Managing options].
  
  If necessary, change other scan settings.
  
  Mac OS
  By default, the images created from the document that you scanned are saved in the [ScanSnap Home] folder.
  
  If you change the save destination for scanned images to a new save destination, specify the new save destination in [Save to] under [Managing options].
  
  If necessary, change other scan settings.
4. Click the [Add] button to add this profile to the profile list in the scan window.
In the home screen on the touch panel, select the profile that you added in step 3 from the profile list.
Check that the profile that you added in step 3 is selected in the profile list in the scan window.
Scan a document with the ScanSnap.
1. Pull out the extension and the stacker on the ADF paper chute (cover).
2. Pull the stacker towards you.
3. Pull out the extension.
4. Load a document in the ADF paper chute (cover).
  
  Load the document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top).
  
  Adjust the number of documents so that they do not go beyond within the side guides when they are loaded.
  HINT
  To scan the number of documents which cannot be loaded in the ADF paper chute (cover) in order to save them as a single file, change the feed mode setting in ScanSnap Home to [Continuous scan].
5. Align the side guides with both ends of the document.
  
  Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning.
6. Pull out the extension on the ADF paper chute (cover) and open the stacker.
7. Load a document in the ADF paper chute (cover).
  
  Load the document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top).
  
  Adjust the number of documents so that they do not go beyond the reference marks and are kept within the side guides when they are loaded.
  HINT
  To scan the number of documents which cannot be loaded in the ADF paper chute (cover) in order to save them as a single file, change the feed mode setting in ScanSnap Home to [Continuous scan].
8. Align the side guides with both ends of the document.
  
  Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning.
9. Load a document in the ADF paper chute (cover).
  
  Load the document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top). Adjust the number of documents so that they do not go beyond the reference marks and are kept within the side guides when they are loaded.
  HINT
  To scan the number of documents which cannot be loaded in the ADF paper chute (cover) in order to save them as a single file, change the feed mode setting in ScanSnap Home to [Continuous scan].
10. Align the side guides with both ends of the document.
  
  Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning.
11. Load the documents in the ADF paper chute (cover) or insert the document into the manual feeder.
  - When scanning documents all at once (U-turn Scan)
    
    Load the documents in the ADF paper chute (cover), and align the side guides with both ends of the documents.
    
    Load the document face-up and head-first with the front facing you (when loading multiple documents, the first page is on the top).
    
    Hold each side guide in the middle to adjust them. Otherwise, the documents may be fed skewed.
    ATTENTION
    
    Make sure that the document support tab is open.
    
    Otherwise, a paper jam may occur.
    
    If the document support tab is closed, pull it up with your fingers.
    
    If the document support tab comes off, contact the distributor/dealer where you purchased this product.
  - When scanning documents one by one (Return Scan)
    
    Insert a document into the manual feeder.
    
    Face the front side of a document upwards and insert the top end of the document straight into the middle of the manual feeder.
    
    Make sure that the document is fed into the ScanSnap and is held firmly.
    ATTENTION
    
    The document comes out from the back of the ScanSnap during the scan.
    
    Leave space (about the length of the document) at the back of the ScanSnap.
    HINT
    
    You can scan a document with the ADF paper chute (cover) closed.
12. Press the [Scan] button.
  
  After scanning is complete, if the message "Load the next document." is displayed, you can continue scanning.
  
  To finish scanning, click the [Finish Scanning] button or press the [Scan] button on the ScanSnap.
13. Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up.
  Make sure that the document is fed into the ScanSnap and is held firmly.
  HINT
  When you perform a scan with the output guide closed, leave enough space at the back of the ScanSnap to allow the document to be completely ejected. In addition, when you scan a long page document, hold the document that you scanned with your hands to prevent them from falling off the base where the ScanSnap is placed on.
  
  Make sure that the area where the document exits the scanner is clear of any obstacles. Otherwise, a paper jam may occur.
14. Press the [Scan] button. Press the [Scan] button.
15. Press the [Scan/Stop] button to start scanning the document.
  
  To continue scanning, insert the next document to be scanned. When the document is inserted, scanning starts automatically.
16. Press the [Scan/Stop] button to finish scanning documents.
Scan a book with the ScanSnap.
1. Place the Background Pad on the front side of the ScanSnap.
  Place the Background Pad so that it is in contact with the ScanSnap.
2. Place a book in the scan area of the ScanSnap.
3. Press the [Scan] button to start scanning the book.
4. Open the next page to be scanned.
  Turn the pages at a constant speed. The recommended page turning speed is approximately 1 to 2 seconds per page.
  
  To make page turning easy to detect, hold the bottom part of the page and keep the page straight when turning it.
  
  To continue scanning pages in the book, turn to the next page after a scan is complete.
  ATTENTION
  Do not cover the white sheets on the ScanSnap with your hands or with something else while scanning a book. The color reproducibility of the scanned image will be affected.
  
  Do not shake the table or desk when the ScanSnap is being used or move the book while it is being scanned. Doing so may distort the scanned image or blur the color.
  HINT
  When [Turn the page.] message appears on the [ScanSnap Home - Image scanning and file saving] window, if you hold or move your hand over the Background Pad, such motion may be incorrectly detected as page turning.
  
  If continuous scanning does not start after a page is turned, click the [Continue Scanning] button in the [ScanSnap Home - Image scanning and file saving] window or press the [Scan] button on the ScanSnap.
5. Press the [Stop] button to finish scanning the book.
6. Select a method to save scanned images in the [ScanSnap Home - Image scanning and file saving] window of ScanSnap Home.
  Windows
  Select [Correct and save double-page spread document images (book/magazine)], and then click the [Save this image] button.
  
  Mac OS
  Select [Double-page spread (Book/Magazine)] and then click the [Save this image] button.
  HINT
  Click the [Check/Correct] button in the [ScanSnap Home - Image scanning and file saving] window to correct the scanned image.
  
  For details, refer to the following:
  
  Correcting a Book Distortion
  
  Splitting a Double-Page Spread Image Created from a Book that You Scanned, into Two
  
  Filling in the Captured Finger Areas in the Scanned Image of a Book

When the folder that you specified for the save destination is selected in the folder list view in the main window of ScanSnap Home, the content data records created from the manual that you scanned are displayed in the content data record list view.

If you dispose of the original manual, make sure that all pages that make up the original are scanned.

Scanning Manuals or Catalogs to Do Away with Them

See also