Scanning Manuals or Catalogs to Do Away with Them

Scan documents such as manuals or catalogs and save them as PDF files. You can digitize manuals and catalogs piled up at home to search for them for viewing anytime. Therefore, you can discard the originals without any worries.

Overview Image

Overview Image

This section explains how to remove staples from the saddle stitched manual, take the manual apart into pages, and scan the pages.

This section explains how to scan a manual bound like a book without having to pull each page out.

ATTENTION
  • Scanning copyrighted works, such as newspapers, magazines, and books, without permission from the right holder is banned by law, except when its intended use is within the individual or domestic range or equivalent ranges.

  • An image created from the document that you scanned can be used only for private use.

HINT
  • When the installation environment of the ScanSnap or the specification of the book encounters any of the following, use timed mode to scan a book.

    For details, refer to Scanning Documents Using Timed Mode.

    • Installation environment of the ScanSnap

      • The ScanSnap is installed under direct sunlight

      • The ScanSnap is installed under lighting that emits a lot of infrared rays such as incandescent lamps

      • The ScanSnap is under uneven lighting caused by some environmental factors such as the use of a spotlight

      • An object other than the book to be scanned is placed on the Background Pad

      • A device that emits infrared light such as a heater is placed near the ScanSnap

      • Movement of shadow such as a person appears on the Background Pad

    • Book specifications

      Books such as comics and paperback books, which are smaller than A4 (210 × 297 mm)/Letter (8.5 × 11 in. (216 × 279.4 mm)) when opened in a double-page spread

  1. Prepare documents to be scanned with the ScanSnap.
    1. Open the middle pages of the manual and remove staples carefully.
    2. Cut the manual that is in a double-page spread in the middle to take it apart into pages.
    3. Put the pages on top of each other and align the pages in the same order as they are in the manual.
  2. Prepare a book to be scanned with the ScanSnap.
  3. Open the ADF paper chute (cover) of the ScanSnap to turn the power on. Open the feed guide of the ScanSnap to turn the power on.

    Opening the ADF Paper Chute (Cover)

    Opening the ADF Paper Chute (Cover)

    Opening the ADF Paper Chute (Cover)

  4. Open the ADF paper chute (cover) of the ScanSnap to turn the power on. Open the feed guide of the ScanSnap to turn the power on.

    Opening the Feed Guide

    Opening the Feed Guide

    HINT
    • If you want the documents to be ejected from the front of the ScanSnap or when there is not enough space where the documents exit the ScanSnap, open the output guide.

      Opening the Output Guide
      Opening the Output Guide
    • How the documents are ejected differs as below depending on whether the output guide is open or closed.

      • When the output guide is closed

        When the Output Guide Is Closed
        When the Output Guide Is Closed
      • When the output guide is open

        When the Output Guide Is Open
        When the Output Guide Is Open
  5. Press the [Scan] or [Stop] button on the ScanSnap to turn the power on.

    Pressing the Button

  6. Prepare a profile in ScanSnap Home.
    1. Click the [Scan] button in the upper left of the Main Window of ScanSnap Home to display the Scan Window.
      Windows

      If the main window is not already displayed, refer to To Display the Main Window.

      Mac OS

      If the main window is not already displayed, click the [ScanSnap Home] icon ScanSnap Home Icon in the application list that appears when you click Launchpad in the Dock.

       

    2. Click Profile Adding Icon to display the [Add new profile] Window.
    3. Select [Manual and Catalog] from the template list on the left side of the window.
      Windows

      By default, the images created from the document that you scanned are saved in the [Manual] folder.

      If you change the save destination for scanned images to a new save destination, specify the new save destination in [Save to] under [Managing options].

      If necessary, change other scan settings.

      Mac OS

      By default, the images created from the document that you scanned are saved in the [ScanSnap Home] folder.

      If you change the save destination for scanned images to a new save destination, specify the new save destination in [Save to] under [Managing options].

      If necessary, change other scan settings.

       

    4. Click the [Add] button to add this profile to the profile list in the scan window.
  7. In the home screen on the touch panel, select the profile that you added in step 3 from the profile list.
  8. Check that the profile that you added in step 3 is selected in the profile list in the scan window.
  9. Scan a document with the ScanSnap.
    1. Pull out the extension and the stacker on the ADF paper chute (cover).

      Pulling Out the Extension

    2. Pull the stacker towards you.

      Pulling the Stacker towards You

    3. Pull out the extension.

      Pulling Out the Extension

    4. Load a document in the ADF paper chute (cover).

      Load the document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top).

      Adjust the number of documents so that they do not go beyond Mark That Indicates the Maximum Number of Documents to Be Loaded within the side guides when they are loaded.

      Loading the Documents

      HINT
      • To scan the number of documents which cannot be loaded in the ADF paper chute (cover) in order to save them as a single file, change the feed mode setting in ScanSnap Home to [Continuous scan].

    5. Align the side guides with both ends of the document.

      Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning.

      Adjusting the Side Guides

    6. Press the [Scan] button.
    7. Pull out the extension on the ADF paper chute (cover) and open the stacker.

      Opening the Stacker

    8. Load a document in the ADF paper chute (cover).

      Load the document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top). Adjust the number of documents so that they do not go beyond the reference marks and are kept within the side guides when they are loaded.

      Loading a Document Head-First

      HINT
      • To scan the number of documents which cannot be loaded in the ADF paper chute (cover) in order to save them as a single file, change the feed mode setting in ScanSnap Home to [Continuous scan].

    9. Align the side guides with both ends of the document.

      Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning.

      Holding Each Side Guide in the Middle to Adjust Them
    10. Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up.
      Make sure that the document is fed into the ScanSnap and is held firmly.

      Inserting a Document with the Scanning Side Facing Up

      Inserting a Document with the Scanning Side Facing Up

      HINT
      • When you perform a scan with the output guide closed, leave enough space at the back of the ScanSnap to allow the document to be completely ejected. In addition, when you scan a long page document, hold the document that you scanned with your hands to prevent them from falling off the base where the ScanSnap is placed on.

        Make sure that the area where the document exits the scanner is clear of any obstacles. Otherwise, a paper jam may occur.

        Holding a Long Page Document
        Holding a Long Page Document
    11. Load a document in the ADF paper chute (cover).

      Load the document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top).

      Adjust the number of documents so that they do not go beyond the reference marks and are kept within the side guides when they are loaded.

      Loading Documents

      HINT
      • To scan the number of documents which cannot be loaded in the ADF paper chute (cover) in order to save them as a single file, change the feed mode setting in ScanSnap Home to [Continuous scan].

    12. Align the side guides with both ends of the document.

      Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning.

      Adjusting the Side Guides

      Adjusting the Side Guides

    13. Press the [Scan] button.
    14. Press the [Scan/Stop] button to start scanning the document.

      To continue scanning, insert the next document to be scanned. When the document is inserted, scanning starts automatically.

    15. Press the [Scan/Stop] button to finish scanning documents.
  10. Scan a book with the ScanSnap.
    1. Place the Background Pad on the front side of the ScanSnap.

      Place the Background Pad so that it is in contact with the ScanSnap.

      Placing the Background Pad
    2. Place a book in the scan area of the ScanSnap.
      Placing a Book
    3. Press the [Scan] button to start scanning the book.
    4. Open the next page to be scanned.

      Turn the pages at a constant speed. The recommended page turning speed is approximately 1 to 2 seconds per page.

      To make page turning easy to detect, hold the bottom part of the page and keep the page straight when turning it.

      To continue scanning pages in the book, turn to the next page after a scan is complete.

      Turning a Page
      ATTENTION
      • Do not cover the white sheets on the ScanSnap with your hands or with something else while scanning a book. The color reproducibility of the scanned image will be affected.

      • Do not shake the table or desk when the ScanSnap is being used or move the book while it is being scanned. Doing so may distort the scanned image or blur the color.

      HINT
      • When [Turn the page.] message appears on the [ScanSnap Home - Image scanning and file saving] window, if you hold or move your hand over the Background Pad, such motion may be incorrectly detected as page turning.

      • If continuous scanning does not start after a page is turned, click the [Continue Scanning] button in the [ScanSnap Home - Image scanning and file saving] window or press the [Scan] button on the ScanSnap.

    5. Press the [Stop] button to finish scanning the book.
    6. Select a method to save scanned images in the [ScanSnap Home - Image scanning and file saving] window of ScanSnap Home.
      Windows

      Select [Correct and save double-page spread document images (book/magazine)], and then click the [Save this image] button.

      Mac OS

      Select [Double-page spread (Book/Magazine)] and then click the [Save this image] button.

       

      HINT

When the folder that you specified for the save destination is selected in the folder list view in the main window of ScanSnap Home, the content data records created from the manual that you scanned are displayed in the content data record list view.

If you dispose of the original manual, make sure that all pages that make up the original are scanned.