Organizing Postcards and Greeting Cards

Scan postcards or greeting cards and save them as PDF files. Managing cards by the year in which you received them or tagging cards with a tag name, such as "New Year's Card" or "Christmas Card" helps you search for a card that you need easily.

Overview Image

Overview Image

This section explains how to scan the greeting cards that you have received so far, and categorize them by the year in which you received them.

This section explains how to scan the greeting cards one by one that you have received so far, and categorize them by the year in which you received them.
HINT
  1. Prepare documents to be scanned with the ScanSnap.

    Prepare greeting cards for you to organize by classifying them by the year in which you received them.

  2. Open the ADF paper chute (cover) of the ScanSnap to turn the power on. Open the feed guide of the ScanSnap to turn the power on.

    Opening the ADF Paper Chute (Cover)

    Opening the ADF Paper Chute (Cover)

    Opening the ADF Paper Chute (Cover)

  3. Open the ADF paper chute (cover) of the ScanSnap to turn the power on. Open the feed guide of the ScanSnap to turn the power on.

    Opening the Feed Guide

    Opening the Feed Guide

  4. Press the [Scan] or [Stop] button on the ScanSnap to turn the power on.

    Pressing the Button

  5. Prepare a profile in ScanSnap Home.
    1. Click the [Scan] button in the upper left of the Main Window of ScanSnap Home to display the Scan Window.
      Windows

      If the main window is not already displayed, refer to To Display the Main Window.

      Mac OS

      If the main window is not already displayed, click the [ScanSnap Home] icon ScanSnap Home Icon in the application list that appears when you click Launchpad in the Dock.

       

    2. Click Profile Adding Icon to display the [Add new profile] Window.
    3. Select [Postcards and Greeting Cards] from the template list on the left side of the window.
      Windows

      By default, the images created from the document that you scanned are saved in the [Postcard] folder.

      If you change the save destination for scanned images to a new save destination, specify the new save destination in [Save to] under [Managing options].

      If necessary, change other scan settings.

      Mac OS

      By default, the images created from the document that you scanned are saved in the [ScanSnap Home] folder.

      If you change the save destination for scanned images to a new save destination, specify the new save destination in [Save to] under [Managing options].

      If necessary, change other scan settings.

       

    4. Click the [Add] button to add this profile to the profile list in the scan window.
  6. In the home screen on the touch panel, select the profile that you added in step 3 from the profile list.
  7. Check that the profile that you added in step 3 is selected in the profile list in the scan window.
  8. Scan a document with the ScanSnap.
    1. Place documents in the scan area of the ScanSnap.
      Placing Multiple Documents at Once
    2. Press the [Scan] button to start scanning the document.

      When scanning the back side of a postcard, turn over the postcard, and press the [Scan] button.

      ATTENTION
      • Do not cover the white sheets on the ScanSnap with your hands or with something else while scanning documents. The color reproducibility of the scanned images will be affected.

      • Do not shake the table or desk when the ScanSnap is being used or move the documents while they are being scanned. Doing so may distort the scanned images or blur the color.

      HINT
    3. Press the [Stop] button to finish scanning documents.
    4. Pull out the extension and the stacker on the ADF paper chute (cover).

      Pulling Out the Extension

    5. Pull the stacker towards you.

      Pulling the Stacker towards You

    6. Pull out the extension.

      Pulling Out the Extension

    7. Load a document in the ADF paper chute (cover).

      Load a document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top).

      Adjust the number of documents so that they do not go beyond Mark That Indicates the Maximum Number of Documents to Be Loaded within the side guides when they are loaded.

      Loading Documents

    8. Align the side guides with both ends of the document.

      Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning

      Adjusting the Side Guides

    9. Press the [Scan] button.
    10. Pull out the extension on the ADF paper chute (cover) and open the stacker.

      Opening the Stacker

    11. Load documents in the ADF paper chute (cover).

      Load the document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top).

      Adjust the number of documents so that they do not go beyond the reference marks and are kept within the side guides when they are loaded.

      Loading a Document

    12. Align the side guides with both ends of the document.

      Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning.

      Adjusting the Side Guides (Postcard)

    13. Load a document in the ADF paper chute (cover).

      Load the document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top). Adjust the number of documents so that they do not go beyond the reference marks and are kept within the side guides when they are loaded.

      Loading a Document Head-First
    14. Align the side guides with both ends of the document.

      Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning.

      Holding Each Side Guide in the Middle to Adjust Them
    15. Press the [Scan] button.
    16. Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up.
      Make sure that the document is fed into the ScanSnap and is held firmly.

      Inserting a Postcard to Be Scanned

      Inserting a Postcard to Be Scanned

      ATTENTION
      • If you scan a postcard with the output guide open, a paper jam may occur and damage the postcard. Scan a postcard with the output guide of the ScanSnap closed.

        Closing the Output Guide
        Closing the Output Guide
    17. Press the [Scan/Stop] button to start scanning the document.

      To continue scanning, insert the next document to be scanned. When the document is inserted, scanning starts automatically.

    18. Press the [Scan/Stop] button to finish scanning the document.
  9. In the main window of ScanSnap Home, tag a content data record created from the postcard that you scanned to categorize it.
    1. Select the content data records created from the postcards that you scanned in the content data record list view.
    2. Click Add a tag for [Tag] in the Content Data Record View.
    3. Enter a classification name in the input field.
      Windows

      For example, enter "Greeting Cards 2018" for greetings cards that you received in 2018, and then press the [Enter] key.

      Mac OS

      For example, enter "Greeting Cards 2018" for greetings cards that you received in 2018, and then press the [Return] key.

       

A content data record created from the postcard that you scanned is tagged with a name such as "Greeting Cards 2018".

When "Greeting Cards 2018" is selected for [Tag] in the folder list view in the main window of ScanSnap Home, the tagged content data record created from the postcard that you scanned is displayed in the content data record list view.