Sharing Documents for a Meeting within Your Team

Scan documents for a meeting and save them as a PDF file in the shared folder. You can share the file easily by informing your team members of the folder in which the file is saved.

Overview Image

Overview Image

This section explains how to save image files of documents for a meeting which were scanned with the ScanSnap in the shared folder in order to share them with your team members.

  1. Prepare documents to be scanned with the ScanSnap.

    Prepare the documents for a meeting that you want to share with your team members.

  2. Open the ADF paper chute (cover) of the ScanSnap to turn the power on. Open the feed guide of the ScanSnap to turn the power on.

    Opening the ADF Paper Chute (Cover)

    Opening the ADF Paper Chute (Cover)

    Opening the ADF Paper Chute (Cover)

  3. Open the ADF paper chute (cover) of the ScanSnap to turn the power on. Open the feed guide of the ScanSnap to turn the power on.

    Opening the Feed Guide

    Opening the Feed Guide

    HINT
    • If you want the documents to be ejected from the front of the ScanSnap or when there is not enough space where the documents exit the ScanSnap, open the output guide.

      Opening the Output Guide
      Opening the Output Guide
    • How the documents are ejected differs as below depending on whether the output guide is open or closed.

      • When the output guide is closed

        When the Output Guide Is Closed
        When the Output Guide Is Closed
      • When the output guide is open

        When the Output Guide Is Open
        When the Output Guide Is Open
  4. Press the [Scan] or [Stop] button on the ScanSnap to turn the power on.

    Pressing the Button

  5. Prepare a profile in ScanSnap Home.
    1. Click the [Scan] button in the upper left of the Main Window of ScanSnap Home to display the Scan Window.
      Windows

      If the main window is not already displayed, refer to To Display the Main Window.

      Mac OS

      If the main window is not already displayed, click the [ScanSnap Home] icon ScanSnap Home Icon in the application list that appears when you click Launchpad in the Dock.

       

    2. Click Profile Adding Icon to display the [Add new profile] Window.
    3. Select [Share Docs] from the template list on the left side of the window.
    4. Specify a shared folder on the network for [Save to].

      If necessary, change other scan settings.

    5. Click the [Add] button to add this profile to the profile list in the scan window.
  6. In the home screen on the touch panel, select the profile that you added in step 3 from the profile list.
  7. Check that the profile that you added in step 3 is selected in the profile list in the scan window.
  8. Scan a document with the ScanSnap.
    1. Place the Background Pad on the front side of the ScanSnap.

      Place the Background Pad so that it is in contact with the ScanSnap.

      Placing the Background Pad
    2. Place the document in the scan area of the ScanSnap.

      For details about the scan area, refer to Placing a Document.

      Placing the Document
    3. Press the [Scan] button to start scanning the document.

      To continue scanning, place the next document to be scanned and press the [Scan] button.

      ATTENTION
      • Do not cover the white sheets on the ScanSnap with your hands or with something else while scanning a document. The color reproducibility of the scanned image will be affected.

      • Do not shake the table or desk when the ScanSnap is being used or move the document while it is being scanned. Doing so may distort the scanned image or blur the color.

      HINT
    4. Press the [Stop] button to finish scanning documents.
    5. Select a method to save scanned images in the [ScanSnap Home - Image scanning and file saving] window of ScanSnap Home.
      Windows

      Select [Crop and save flat document images as-is] and then click the [Save this image] button.

      Mac OS

      Select [Flat] and then click the [Save this image] button.

       

      HINT
    6. Pull out the extension and the stacker on the ADF paper chute (cover).

      Pulling Out the Extension

    7. Pull the stacker towards you.

      Pulling the Stacker towards You

    8. Pull out the extension.

      Pulling Out the Extension

    9. Load a document in the ADF paper chute (cover).

      Load the document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top).

      Adjust the number of documents so that they do not go beyond Mark That Indicates the Maximum Number of Documents to Be Loaded within the side guides when they are loaded.

      Loading a Document

    10. Align the side guides with both ends of the document.

      Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning.

      Adjusting the Side Guides

      Adjusting the Side Guides

    11. Pull out the extension on the ADF paper chute (cover) and open the stacker.

      Opening the Stacker

    12. Load a document in the ADF paper chute (cover).

      Load the document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top).

      Adjust the number of documents so that they do not go beyond the reference marks and are kept within the side guides when they are loaded.

      Loading a Document

    13. Align the side guides with both ends of the document.

      Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning.

      Adjusting the Side Guides

      Adjusting the Side Guides

    14. Load a document in the ADF paper chute (cover).

      Load the document face-down and head-first with the back facing you (when loading multiple documents, the last page is on the top). Adjust the number of documents so that they do not go beyond the reference marks and are kept within the side guides when they are loaded.

      Loading a Document Head-First
    15. Align the side guides with both ends of the document.

      Hold each side guide in the middle to adjust them. Otherwise, the document may be fed skewed during scanning.

      Holding Each Side Guide in the Middle to Adjust Them
    16. Insert the document straight into the feeding section of the ScanSnap, with the scanning side facing up.
      Make sure that the document is fed into the ScanSnap and is held firmly.

      Inserting a Document with the Scanning Side Facing Up

      Inserting a Document with the Scanning Side Facing Up

      HINT
      • When you perform a scan with the output guide closed, leave enough space at the back of the ScanSnap to allow the document to be completely ejected.

        Make sure that the area where the document exits the scanner is clear of any obstacles. Otherwise, a paper jam may occur.

        Closing the Output Guide
        Closing the Output Guide
    17. Press the [Scan] button.
    18. Press the [Scan] button.
    19. Press the [Scan/Stop] button to start scanning the document.

      To continue scanning, insert the next document to be scanned. When the document is inserted, scanning starts automatically.

    20. Press the [Scan/Stop] button to finish scanning the document.
  9. Check the title of the content data record, specify a save destination where scanned images are saved, and then save the image in that destination.
    1. Specify a title for the content data record in the [Scan to Folder] window of ScanSnap Home.
    2. Check the shared folder to save the scanned images for a meeting.
      HINT
      • When a folder that is not managed in ScanSnap Home is specified for the save destination, content data records created from the documents that you scanned are not displayed in the content data record list view in the main window of ScanSnap Home.

    3. Click the [Save] button.

The scanned images for a meeting are saved in the shared folder.