[File naming rule] Screen

The [File naming rule] screen in the ScanSnap Cloud application allows you to specify the format in which each file is automatically named when a document is scanned.

The [File naming rule] screen consists of the following items:

Name files automatically

Extracts a document type and a character string that is included in a document, and automatically specifies a file name for the image.

The items to be extracted vary depending on the document type.

The language to be extracted is the one that is specified in the [Language of document] Screen.

The items to be extracted from a document can be specified in the [Specify items to be extracted] Screen which appears when you tap [Specify items to be extracted].

ATTENTION

  • In the following cases, a character string and a date may not be extracted correctly:

    • Documents with many decorated characters

      Example: Embossed or outlined characters

    • Documents with characters on a patterned or colored background

      Example: Characters overlapping illustrations and diagrams

    • Documents with characters that are located near illustrations or lines

    • Documents with a few characters

    • Documents that are faded or dirty

    If a character string and a date are not extracted correctly, select another file name on the screen for changing a file name, or change the file name manually.

    For details, refer to Changing the File Name of a Scanned Image.

  • If the language for an extracted character string and date, and the language for a document are not the same, change the file name manually on the screen for changing a file name.

Use scanned date

Names a file with the scanned date.

Customize file names

Names a file with the specified string.

If there are multiple files with the same name, a three-digit serial number is automatically added to the end of the specified string.

For example, if you specify "ScanSnap" for [Prefix string], files are named as follows:

ScanSnap_001, ScanSnap_002, ScanSnap_003...

Specify items to be extracted

Tapping this shows the [Specify items to be extracted] Screen.

You can set the items to be extracted from a document and the order in which extracted contents are shown in the file name.

This option is shown when you specify [Name files automatically].

Date format

Tapping this shows the [Date format] Screen.

Specify a date format that is used for a file name.

This option is shown when you specify [Name files automatically] or [Use scanned date].

Always use the scanned date.

Setting this option to on, a scanned date is used for the date in a file name.

If you want to extract the date from the content of a document, set this option to off.

This option is shown when you specify [Name files automatically].

Language of document

Tapping this shows the [Language of document] Screen.

Set the language of a document that the character string and date are extracted from.

This option is shown when you specify [Name files automatically].

Prefix string

Tapping this shows the [Prefix string] screen.

Specify the prefix string that is used at the beginning of a file name with 64 characters or less, tap [Done].

This option is shown when you specify [Customize file names].